The customer
A prominent UK based medium sized Organization, with a Corporate Intranet based on Microsoft Sharepoint. The Client required functionality for management of leave and absenteeism.
The Business Challenge
The Client had a range of issues related to the management of leave and absence management. Absence Management was traditionally managed as an email-based activity and required manual data extraction, correction and categorisation by HR Department team members and relevant Authorizers.
There was also minimal visibility regarding team or department absences. Absenteeism information remained localized and often neglected. Reporting was done through manual consolidation and processing of information, usually on a case by case basis.
Clearly, there was significant inefficiency and unnecessary manual intervention to manage the entire process, with very little insight into actionable data.
The Solution
The SharePoint based Absence management module, developed by Remote Software Solutions, allows for automated routing of absenteeism requests from employees to their specific reporting hierarchy and subsequently HR, which in turn was governed by an approval process.
Classification of general Absences into configurable absence types, and Leave Entitlements are linked to the individual’s position and can be managed via an Administration module. Pro-rata calculation of Annual Leave Entitlement for individuals is built-in and linked to the approval process.
Unique process for sickness absences allows registering an absence by proxy. An option is available to designate non-managerial employees as absence approvers, based on need. “Absence calendars” per Department, are available across the organization, depending on the level of access designated to the viewer within the system.
Extensive reporting is available for the HR team. This module is also designed to be integrated with the “Employee Management and Organization Chart” module for SharePoint, also developed by Remote Software Solutions – information for which, is available on our website.
Business Benefit
Consolidation of Absence functions into a single system with self-service requests and approval processes relieves HR of the additional effort and manual processing involved.
Through all this HR retains complete control of the system and has instantaneous visibility into absenteeism across the organization. The wide range of reporting available also reduces the information processing time significantly.
The Customer
A major UK based Organization with operations across the UK and Europe.
The Business Challenge
The legacy system did not track employee skills thereby making it difficult to search for qualified individuals who had the skills needed for certain jobs or projects. Data maintained on paper or excel sheets made this difficult to maintain and analyse. Furthermore, the client needed the means to quickly ensure the correct skills mix and that plans for enhancement were easily trackable.
The Solution
Remote Software Solutions created a Microsoft SharePoint Based Skill Management System which allowed creation of organization level skills database and allowed employees to manage their own skill profiles under the supervision of their reporting authority and the HR Department.
Key functionality included:
• Easy access to the employees via the Intranet based SharePoint HRMS Site.
• Users can choose skills from the database and add to their profile.
• Endorsements can be solicited from authorized endorsers for specific project related skills.
• Automatic progression of skill level for a skill from Basic to Experienced to Advanced to Specialist based on positive endorsements received.
• Visibility to reporting authority of skill profile of employees.
• Authorised Endorsers can receive endorsement requests which they can endorse.
• HR has complete control over skill levels and can add skills at any level by proxy.
• Designated skill administrators can update Skills, Projects and Allocations.
Business Benefit
Centralized searchable skill repository, Transparency and standardization of skill endorsement and evaluation process, Significant reduction in overhead on part of HR and PMO functions to maintain employee skill database, Risk of information loss eliminated.
The Customer
Medium to Large Law Firms requiring a robust no-frills facilities management system
The Business Challenge
The existing system was too cumbersome to use and non-intuitive as a result of which business users were reluctant to use it and the entire responsibilities lay with an overburdened facilities management group.
The Solution
The SharePoint Based Room Booking System is a software package that makes it easy for the organization to manage rooms and resources and to book a room in any of the locations of the organization. It is easily accessible being web-based, and the access by permission allows delegation of activities while retaining full control with admin and the reception groups.
Salient features of the system:
• Effectively does away with the possibility of double booked rooms thanks to its intuitive booking calendar interface.
• At-a-glance view of all the rooms with details and facilities that come with each room.
• Pictorial representation of various seating arrangements with capacities and ability to select one among-st them while booking.
• Scheduling of repetitive events as recurrent bookings.
• Allowing for large gatherings via linked rooms.
• Booking for car parking spaces either stand alone or linked to a room booking.
• Fully integrated catering module.
• Extensive reporting including cost & revenue analysis linked to a particular room, host, hosting department or client-matter number.
Business Benefit
Streamlined booking process with delegated responsibilities, Buy-in from end users reducing proxy bookings overhead for reception, elimination of bookings conflicts.
The Customer
Medium to Large Law Firms requiring a robust no-frills facilities management system
The Business Challenge
The existing system too cumbersome to use and non intuitive as a result of which business users are reluctant to use it and the entire responsibilities lies with a rather overburdened facilities management group.
The Solution
SharePoint Based Room Booking System is a software package that makes it easy for the organization to manage rooms and resources and to book a room in any of the locations of the organization. It is easily accessible being web-based, and the access by permission allows delegation of activities while retaining full control with admin and the reception groups.
Salient features of the system:
• Effectively does away with the possibility of double booked rooms thanks to its intuitive booking calendar interface.
• At-a-glance view of all the rooms with details and facilities that come with each room.
• Pictorial representation of various seating arrangements with capacities and ability to select one among-st them while booking.
• Scheduling of repetitive events as recurrent bookings.
• Allowing for large gatherings via linked rooms.
• Booking for car parking spaces either stand alone or linked to a room booking.
• Fully integrated catering module.
• Extensive reporting including cost & revenue analysis linked to a particular room, host, hosting department or client-matter number.
Business Benefit
Streamlined booking process with delegated responsibilities, Buy-in from end users reducing proxy bookings overhead for reception, elimination of bookings conflicts.
Agile software development is an approach to software development under which requirements and solutions evolve through the collaborative effort of self-organizing and cross-functional teams and their customer/end user.
It promotes continuous iteration of development and testing throughout the software development life cycle of the project. Both development and testing activities are concurrent unlike the Waterfall model.
At RSSPL, we have defined the processes that each new software project should follow and should tailor the specific requirements of the project. We have described the processes or methodologies typically selected for the development of projects – depending on the project’s aims and goals. These development life cycle models have been created to achieve different required objectives and will help identify the various stages of the development process, and the order in which they should be carried out.
Our Agile Process map serves as a framework for understanding the iterative processes that we have defined as our standards for the agile methodology. It describes a set of iterative activities for the specific purpose of guiding the user through the implementation of projects, in conjunction with the use of other RSS systems as appropriate – while working within the agile development model.
Process Checklist covers all the tasks and processes defined in the software development process (as per the process diagrams) for the agile model. These checklists will help ensure that processes are not skipped in between and that required procedures are being followed, thus delivering high quality to our clients. It also provides direction to appropriate tools, templates, and supporting material that go along with the methodology and provide support.
